🌍 DGMS Requirements for Overseas Manufacturers – Indian Agent, Authorization & Compliance 

India imports a large volume of mining equipment—especially Flameproof, IS, communication, automation, BEV, ventilation & safety devices—from foreign manufacturers. To ensure safety and accountability, the DGMS Approval Policy (Second Revision 2016) makes it compulsory that ALL overseas manufacturers follow specific rules and appoint an Indian Authorized Representative (IAR). This blog explains complete DGMS requirements for foreign manufacturers according to OME format.

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🔹 1. Why Does DGMS Regulate Foreign Manufacturers? 

 Because foreign equipment affects:

• Explosion protection in underground mines
• Electrical safety
• Gas detection accuracy
• Worker safety & rescue equipment reliability
• Standardization & compliance with Indian Laws

DGMS ensures: 

✔ Equipment meets Indian standards
✔ Service & spares are available in India
✔ Accountability exists for failures
✔ Proper testing is done in India

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🔹 2. Mandatory Requirement: Indian Authorized Representative (IAR) 

Every foreign manufacturer must appoint an Indian Authorized Representative under the DGMS policy. The IAR must be:

• A legally registered Indian company
• Responsible for compliance
• Capable of providing service support
• Able to attend audits & DGMS inspections

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🔹 3. Responsibilities of the Indian Authorized Representative (IAR) 

 ✔ A. Documentation Submission IAR submits:

• Form B / Form C / Form N
• Technical drawings
• Test certificates
• BIS/IECEx/ATEX reports
• User manual
• Installation instructions

✔ B. After-Sales Support 

 IAR must provide:

• Spare parts
• Service engineers
• Calibration support
• Repair workshops

✔ C. Safety & Performance Reporting

IAR must report:

• Product complaints
• Failure reports
• Field performance
• Accidents & hazards

✔ D. Representation During DGMS Audit

• Factory audit (via remote/parent company)
• Technical clarifications
• Indian testing compliance

✔ E. Warranty & Product Liability IAR is accountable for:

• Product failure
• Replacement
• Safety defects
• Non-compliance

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🔹 4. Authorization Letter Requirements Foreign manufacturer must issue an Authorization Letter to IAR which includes:

• Name of company
• Country of origin
• Description of product(s)
• Responsibility delegation
• Commitment for service in India
• Legal authorization to act on their behalf
• Warranty obligations

The letter must be:

• On company letterhead
• Signed by authorized signatory
• Notarized
• Submitted every time approval is renewed

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🔹 5. Documents Required from Overseas Manufacturers

Foreign manufacturers must submit:

• ISO 9001 QMS certificate
• IECEx or ATEX Ex certificates
• QAR/QAN
• Factory QC system documents
• Material test certificates
• Electrical & mechanical schematics
• Flameproof drawings
• Bill of materials
• Calibration certificates

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🔹 6. DGMS Testing Requirements for Imported Equipment

Imported items must undergo Indian testing, even if approved internationally. FLP Equipment

• Explosion-proof test
• Temperature test
• Flamepath measurement
• Pressure test

IS Equipment

• Spark ignition test
• Short-circuit safety
• Electrical safety

Electrical Equipment

• HV test
• Insulation
• IP rating

Testing done at:

• CIMFR
• ETDC / ERTL
• CPRI

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🔹 7. Overseas Factory Audit (Where Applicable) 

 DGMS may conduct:

• Remote audit
• Online audit
• Third-party audit
• Certificate verification
• Inspection of production line

Audit ensures:

• No fake certifications
• Proper QMS followed
• Traceability maintained

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🔹 8. Renewal Procedure for Overseas Manufacturers

Foreign manufacturers must re-submit:

• Updated IECEx/ATEX certificates
• QAR/QAN renewal
• Performance reports
• Updated authorization letter
• Compliance statement

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🔹 9. Grounds for Rejection / Suspension for Overseas Products 

 DGMS may suspend or withdraw approval if:

• Fake certificates detected
• IAR fails to provide service
• Product causes accident
• Performance unsatisfactory
• Factory audit fails
• Unauthorized design modifications

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🔹 10. Key Differences: Indian vs. Overseas Manufacturer Requirements

Requirement	Indian Manufacturer	Overseas Manufacturer
ISO 9001	Mandatory	Mandatory
QAR/QAN	Mandatory	Mandatory
Indian testing	Required	Required
Factory audit	In-person	Remote/limited onsite
IAR appointment	Not required	Mandatory
Authorization letter	Not required	Mandatory

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🔥  25 MCQs (DGMS Exam Pattern) with Answers

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1) Overseas manufacturers must appoint — a) Any seller
b) Lab technician
c) Indian Authorized Representative
d) Accountant
e) None
Ans: c

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2) IAR must be —

a) Foreign citizen
b) NGO
c) Indian registered company
d) Tourist
e) None
Ans: c

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3) DGMS requires foreign products to undergo —

a) Social media test
b) Indian testing
c) Film shooting
d) HR training
e) None
Ans: b

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4) Authorization letter must be —

a) Orally spoken
b) On company letterhead
c) On phone call
d) Sticker
e) None
Ans: b

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5) IECEx is related to —

a) Cooking
b) Transport
c) Explosion protection
d) Mining survey
e) None
Ans: c

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6) QAR refers to —

a) Online marketing
b) Factory Quality Audit
c) Coal analysis
d) Mining lease
e) None
Ans: b

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7) Foreign products often require —

a) Special tax
b) Field trials
c) No testing
d) Blanket approval
e) None
Ans: b

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8) DGMS may reject if IAR fails to provide — a) Colour
b) Service & spares
c) Packaging
d) Discounts
e) None
Ans: b

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9) Imported FLP equipment must be tested at —

a) Railway station
b) Local shop
c) CIMFR
d) Sports complex
e) None
Ans: c

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10) ATEX certified means —

a) Waterproof
b) Explosion-proof for EU
c) UV proof
d) Heatproof
e) None
Ans: b

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11) IAR is responsible for —

a) Coal dispatch
b) DGMS salary
c) Product failure reporting
d) GST
e) None
Ans: c

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12) No overseas product can be approved without —

a) BIS logo only
b) Colour test
c) Authorization letter
d) Food license
e) None
Ans: c

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13) DGMS may suspend approval if —

a) Cost increases
b) Rainfall high
c) Safety failure
d) New logo printed
e) None
Ans: c

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14) Field reports required for renewal —

a) By police
b) By manufacturer/IAR
c) By tourists
d) By DGMS clerk
e) None
Ans: b

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15) Calibration certificate required for —

a) Gas detectors
b) Cap lamps
c) Sensors
d) All of these
e) None
Ans: d

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16) Indian testing required even if —

a) IECEx certified
b) ATEX certified
c) UL certified
d) All of these
e) None
Ans: d

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17) DGMS focuses mainly on —

a) Battery colour
b) Production cost
c) Worker safety
d) Warranty period
e) None
Ans: c

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18) Failure of IS circuit →

a) Ignore
b) Repair later
c) Immediate reporting
d) Discount
e) None
Ans: c

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19) Mines must stop using imported equipment when —

a) Rainy season
b) Approval withdrawn
c) Cable short
d) Worker absent
e) None
Ans: b

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20) International audit QAN ensures —

a) Packaging quality
b) Factory safety & compliance
c) Labour hiring
d) Shipping
e) None
Ans: b

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21) Unauthorized design change leads to — a) Appreciation
b) Suspension/withdrawal
c) Free entry
d) None
e) None
Ans: b

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22) DGMS main goal —

a) Mining business
b) Safety compliance
c) Sales
d) Govt revenue
e) None
Ans: b

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23) IAR must maintain —

a) Tail lamp
b) Spare parts & service
c) Free gifts
d) Truck
e) None
Ans: b

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24) DGMS may conduct —

a) Film shoot
b) Sports camp
c) Surprise inspection
d) Parade
e) None
Ans: c

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25) Imported equipment must follow —

a) Local customs only
b) Festival calendar
c) Indian mining laws
d) Social rules
e) None
Ans: c

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🔚 Conclusion

DGMS requirements for overseas manufacturers ensure that imported mining equipment is:

• Safe
• Reliable
• Fully compliant
• Supported with service
• Audit-ready

The presence of an Indian Authorized Representative (IAR) guarantees accountability and smooth technical support in Indian mines. Understanding these rules is essential for manufacturers, mining companies, and DGMS exam aspirants.

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